What is a CMS, how its works and the reasons for using it

What is a CMS, how its works and the reasons for using it

In this post, we are going to show you what a CMS (content management system) is, how they work and how they can help you create a website or blog from scratch and other online projects without knowing about codes.

These can be downloaded and installed for free. In addition, you can use them as you wish and modify them if you wish.

CMS are tools widely used in the world of web development today. But what are they? How are they used?

In this post, I will clear all your doubts and tell you the advantages of each one to evaluate which one to use.

Follow me until the end so you can see how to set up a website quickly and surprisingly.

What is a CMS?

Content management systems (CMS) are programs developed so that users can create a website easily and quickly. The key to CMS is its simplicity because every element you incorporate into your website will be done intuitively. The acronym CMS corresponds to the phrase Content Management System.

Different types of CMS have been created according to the needs of each developer. For example, there are those that adapt more to an informative blog. While on the other hand there are those who are able to integrate a virtual store in a very short time.

In general, CMS solve generic problems regarding the creation of a website. But for specific situations in terms of applications and functions, you must install an add-on or additional module.

Advantages of using a CMS

Although many developers still create websites from pure code, there are many advantages of using a CMS. Let’s see which:

  • Time: If you use a web content manager you will save a lot of time in terms of implementing and launching your site. What you might have planned to do in a month, you probably do in less than a week with a CMS.
  • Efficiency: These systems have been tested for performance, which guarantees proper operation.
  • Support: Development communities analyze the code and behavior of this type of software permanently. This means that any recurrent failure or doubt is detected on time and clarified in the development forums.
  • Complements: For each CMS there are very useful complements that can handle many tasks according to your needs. This makes the idea of ​​using them and making the most of them more attractive.
  • Security: In each update, the great concern of the developers for the security of your website is highlighted. These advances make it possible to use CMS every day.

Now I will show you the most used CMS this season by the developers. Let’s take a look:

WordPress (most recommended)

WordPress is the CMS with more downloads and websites in use due to its great simplicity and versatility. Initially, this content manager was developed to be implemented in news blogs. However, over time it has evolved and now different types of websites can be designed with WordPress without any problem.

The key to WordPress’s versatility is the use and development of plugins. Plugins are applications that fulfill specific tasks, and that can transform a simple blog into a very functional site.


  • Free: You will not have to pay for the installation and use of this content manager. However, some plugins or templates may have a cost.
  • Simple: Installing and managing it is quite simple. Its user interface is very intuitive.
  • Elegant: You can create websites with lots of color and design. Ideal to distinguish between your competitors and make a good impression for your visitors.
  • Safe: Developers strive to implement fairly reliable security features. Also, backup and restore your website is very simple.
  • Stable: Once your website is up and running, it is very unlikely that it will suffer interruptions or failures due to CMS.
  • Adapted to SEO: All its features and applications are designed to improve the SEO of your website.


  • Resource consumption: It can consume large space and resources within your server.
  • Low-level plugins: Sometimes you will find some plugins developed with little professional vision. Fortunately, they are few.
  • Unforeseen updates: Suddenly there may be updates that drastically change the use or administration of your WordPress website.


Joomla is one of the CMS with more experience in the world of web development. It is used for the creation of corporate websites, as well as news blogs. Many companies and government websites use Joomla for their developments.

Components and modules are complements that help Joomla to be more functional and versatile. With the components, you will have the possibility to add specific functions. For its part, the modules allow integrating complete sections to your website.


  • Free and free: It is a totally free and open-source CMS, which you can install and configure without restrictions.
  • Easy installation: Putting a Joomla website into operation is quite simple. Its installation is fully assisted automatically.
  • Variety of components: There are several components that can make your website very complete and attractive to your visitors.
  • Solid reputation: The number of websites created with Joomla has given it a huge reputation in the world of digital marketing.
  • Modules: The modules are complete solutions that will allow you to add splendid functions to your website.


  • Limited support: There is not as much documentation as for other CMS.
  • Static: It is more oriented to static sites than to dynamic websites.
  • You will need programming: Some of its features and configurations require knowledge such as JavaScrip, HTML, PHP, and CSS.
  • Medium SEO: It is not as powerful as other CMS in the subject of SEO.


Drupal is a basic but very functional content management system, which has been climbing positions in the world of digital marketing. In addition to entries with written content, you can insert many multimedia elements.

It also supports other utilities to generate interaction, such as forums, surveys, and other interesting functions. It is more oriented to static websites, which is why many corporations and governments use it.

The modules are the expansion and integration tool that Drupal places at your disposal for the customization of your websites.


  • Speed: Websites created with Drupal are quite fast and well structured.
  • Templates by default: It has a wide variety of templates that you can use to give the look you want to your website.
  • Versatile: It can be used to create different variants of websites with different objectives.
  • Structured: The code, pages, and entries are structured for better performance and reuse.
  • Visual: The aesthetic aspect is one of the most worked, so you will achieve amazing and striking websites in a short time.


  • Complicated installation: The installation is not as intuitive as in other CMS.
  • Limited data: Drupal is limited to a certain amount of data in its structure. If your website is growing, you will need other options.
  • Limited traffic: If you plan to have a website with a lot of traffic, Drupal may not suit you. With high levels of traffic, it can be saturated and interrupted.


If you are looking to create a functional and attractive online store, PrestaShop is the solution. It allows you to show all your products in a striking way, and with all its features.

In addition, place at your disposal a shopping cart so that your customers can make their purchases easily and safely.

You can place on your website a large number of payment methods that guarantee that your money and that of your customers will be well managed.


  • Open source: It is an open-source CMS, freely used and distributed. You can modify your code at your convenience without any problem.
  • Easy installation: Putting an online store into operation with PrestaShop is very easy and fun. All your settings are very intuitive.
  • Standardization: It can be easily coupled with different e-commerce sites such as Amazon or Ebay.
  • Good documentation: There are a lot of forums and documents that can help you if you have any questions about its use.
  • Payment gateways: It is integrated with various payment methods widely used worldwide.
  • Multilanguage: Its installation, configuration, and operation can be done in different languages.


  • Limited templates: You will not have a wide variety of templates available as in other CMS.
  • Limited modules: The modules available to integrate new functions are limited. And the most comfortable and functional are paid.
  • Slow learning: The learning curve of this CMS is slower than in other content managers.
  • Unfriendly SEO: SEO settings are not as friendly as in other CMS. For this type of configuration, you must edit the .htaccess file.


Magento is an online store builder with a lot of potentials. As your online store grows, you can add new modules and functions to your Magento website.

It also allows you to keep very detailed statistics of your e-commerce store. This will help you to orient your sales strategies in a better way.

You can manage different online stores in a single Magento account. This will give you better control and automation over your business.


  • Powerful: Websites created with this content manager have high versatility and performance.
  • Integrated: It is fully compatible with cutting-edge technologies in the world of digital marketing.
  • Responsive: All its developments are oriented to mobile web browsing.
  • Professional topics: The themes and templates are developed with great skill and dedication. You can achieve very balanced and robust websites in terms of design.


  • Server resource consumption: A Magento website can consume a high volume of resources on your server.
  • Price: The implementation and development of a professional website in Magento can be very expensive.
  • Complicated control panel: Joints from the control panel are not that simple. You need time and dedication to become an expert.

What do I need to use a CMS?

Using a content management system is easy. But for this you will first need two things:

The first is to choose and register a domain name. A domain name is the web address of your blog or website.

The second thing you will need is a web host or host. This is the webserver where your blog or website files are going to be hosted.

Choosing a good host is too important since we are going to want to choose one that is reliable and offers enough resources and good loading speeds.

If you decide to use the WordPress content management system (the best of all) then you will want to read the complete guide on how to create a blog in 10 minutes with WordPress.

In this guide we show you how to choose the best host for WordPress, things to take into account when choosing a good domain name, step by step how to install WordPress and the recommendations to get the most out of it.

Written by Editorial Staff

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